Terms and Conditions

Terms and Conditions

General – Thank you for choosing Dickson Productions, Inc. Upon full payment of the tour price by the tour participant (“you” or “your”) named in the Reservation Application agreement (“application”) Dickson Productions Incorporated, 6425 S. IH 35 Suite 105, PMB #293 in Austin, TX 78744-4230, (“We, Us, Our or DP”) agrees to provide the services specified in the accompanying advertising subject to the terms, conditions and limitations contained in this agreement. This agreement shall be effective when the Application is properly completed, signed and payments therein specified are received and accepted by us. If we do not receive your completed Application, We cannot include you on the tour. Neither You, representatives, nor Your travel agent may modify, add, or delete any terms of this agreement.

Payments - All checks are made only to Dickson Productions, Inc. or your certified travel agent. Final payments must be made 73 days prior to the beginning date of the trip. Any person that makes a reservation within 60 days of the beginning day of the trip must pay in full. We cannot be responsible for reservations when final payments are not received on time, in which, the cancellation policy will be in effect. All payments within 30 days prior to trip must be paid by cashiers check or money order. DP does not take responsibility for lost or delay in mailing. Do not mail cash. A $20.00 late sign-up fee will be added to the package price when DP receives reservations deposit after noted date. An additional $10.00 charge per week will be applied if you have not paid your final balance by the due date. All reservations are made on a first come, first serve basis.

Cancellation Policy: 73 days or more before the beginning day of trip a $100 cancellation fee applies. Within 60 days prior to the beginning day of the trip there are no refunds. All cancellations must be made in writing including date and signature of person making the cancellation. Cancellation policy will be in effect if payments are not received on time or written cancellation notice is not received by DP. DP is not responsible for lost payments or delay in mailing. Cancellation by phone must be confirmed in writing by fax or mail within 3 days from the person that cancels. See Substitution for refund options.

Recording, Photography, or Video Taping: of activities during the entire D.P. MusicFest or SkiJam ski trip including but not limited to all scheduled MusicFest performances and activities in venues, public areas, Steamboat Ski Resort, lodging properties, and any location deemed necessary for recording, photographing, or video taping may be conducted for future rebroadcast, advertising, or commercial purposes. By participating in the said trip and or entering any MusicFest venues or areas noted, you are consenting to these activities without payment or remuneration of any kind.

Refundable Assistance Deposit –A $25.00 per person refundable deposit is due with final payment. In addition for any on-site or post trip assistance including but not limited to any disruptive activities that a DP representative must provide assistance.  This deposit may not be refunded if the participant does not sign the terms and conditions agreement on or before the first day of the trip. Your deposit will be refunded within 90 days after trip if there are no complications with your room, public areas, areas responsible by the ski group and if you have signed the terms and conditions agreement prior to the trip. Within 2 hours of check-in to your room the occupants of the unit must complete and return the room condition form to the hotel management, condominium management, or DP. Before checking out it is your responsibility to pay all room incidental charges.

Returned Checks - DP shall collect a $30.00 charge for any returned checks. The $30.00 returned check fee plus the original amount of the check must be paid to DP within 72 hours of your verbal or written notification by DP or your reservation will be canceled. Amount due must be paid by money order, cashier’s check, or certified check.

Collection Cost - Participant agrees to pay reasonable attorneys fees and other expenses incurred by DP in the collection of unpaid damages, insufficient or stopped checks, credit card reversal or misrepresentation or other losses under this agreement if such collection is deemed necessary by DP.

Less Than Maximum Occupancy - If your unit (hotel or condominium room) is not filled to maximum occupancy due to cancellations or inability to fill vacant space(s) by trip participants, the remainder of the participants in the unit will be charged according to less than maximum prices.

Substitution - Original participant making the reservation is responsible for all financial settlement with the substitute. A $50.00 name change fee is required. The substitute must complete all reservations requirements including those stated under the payments section and be received by DP along with a written notice of a substitution from you.

Roommate Request -You choose your roommates, in which, proper roommate request must be received 60 days prior to the beginning of the ski trip from each participant. In case of conflicting roommate request, DP will assign roommates accordingly. Having people stay in your room that are not DP paid participants of the trip will result in you and all participants in the unit to be evicted from the trip. Once evicted, you and all participants will not be refunded for any portion of the trip.

Participants Requested Changes - All requests for any changes that deviate from the advertised trip must be received in writing by DP. Such changes include, but are not limited to: all roommate changes, date changes, accommodations, and transportation. Changes are not applicable until approved in writing by DP. Up to a $50.00 fee may apply for changes.

Refunds - No refunds will be remunerated for any and all unused portions of the trip including transportation, rentals, accommodations, activities, unused lift tickets, rental vouchers, or optional items. Refunds may apply only where injury or illness or medical attention is required and prohibits the participant from skiing. Unused ski rentals and lift tickets prepaid to DP may be refunded when written physician’s statement of illness and lift or rental voucher is received by DP within 30 days of trip.

Flight Information - Airline and transfer restrictions are those of the company providing these services and you are responsible for these restrictions. DP and sponsoring representative(s) cannot accept responsibility for passengers’ failure to verify flight times with the airline. When making connecting flights, allow adequate time for delays or changes in scheduling.

Participants' Conduct - Dickson Productions, law enforcement, and/or property management reserve the right to deny anyone to stay in the accommodations or to be involved with any activities or events at any time of the trip for any disciplinary problems that may harm or interfere with the enjoyment of other trip participants or for any type of destruction. There will be no refund of any moneys including but not limited to deposits, transportation, and rentals if any part of the participants’ conduct policy is violated.

Insurance - We recommend the purchase of comprehensive travel insurance plans for cancellation protection, personal liability, luggage insurance, accidental death/dismemberment, and medical coverage.

Trip Agenda and Procedures - DP and sponsoring representative(s) cannot accept responsibility for your failure to verify trip dates, time and location of check-in, check-out, all activities and events. Check-in procedures and information will be available on line at www.bigskitrip.com approximately 30 days before the trip unless noted otherwise. You may request a written version of this information by calling or writing DP. DP cannot be responsible for loss or delay in mail or incorrect address on your sign-up form. Event schedule will be available at check-in.

Additional Hotel or Condo - Some properties (condominiums or hotels) may charge a daily or weekly fee or valet fee for a participants’ vehicle. These fees are solely responsible by the participant. Some properties may not allow oversized vehicles or trailers including but not limited to bus, travel trailers etc... Additional fee may include but not limited to bellman luggage fees, room service etc... Contact property front desk or management for information.

Rentals – D.P. does not accept any ski or snowboard equipment liability. DP is only responsible for the equipment reservation. Any restrictions are those of the rental company. A cash or credit card deposit, at the discretion of the rental company, may apply when receiving equipment.

Entertainment Portion of Trips - In the event of cancellation or any portion of the celebrity or entertainment package is not fulfilled; DP will not refund any portion of the trip package. Events, activities, and entertainment are subject to change without notice. Events are held in large and small capacity venues. Some venues may fill to capacity with only One Out-One In access.

Website errors- While we have taken every precaution to insure accurate website prices, DP cannot guarantee the website to be free of pricing and description errors.

Tour Agreement - DP and the sponsoring representative(s) are acting solely as agents. They are responsible for making the arrangements for all accommodations and services which constitute the trip, except to the extent that accommodations or services cannot be supplied due to reasons beyond control of the agents. The above parties are not in any way liable for personal injury, death, property damage or loss arising out of the act, omission or negligence of any direct air carrier, motor coach company, hotel or any person rendering any services or accommodations in conjunction with the tour. Furthermore, the above parties are not in any way responsible for any injury, damage or loss to reason of theft, accident, or any reason beyond control of those parties. As with most sports skiing, snowboarding and any activities associated with the ski resort adhere to personal risk which the participant assumes all liability. Participants agree to adhere to all warnings and regulations stated by the Ski Corporation. DP and Co-sponsor reserve the right to use similar accommodations and services to the original ones sold if the original property becomes unavailable for any reason. The operator will make no changes or alterations in the itinerary unless it appears to be in the best interest of the participant. You must be 18 years of age or older or supply written parental consent to participate on this trip. DP reserves the right to use pictures and videos of participants for use in promotions of future trips. This terms and conditions agreement is accepted by payment for a reservation and/or participation on the trip.